Writing a Business Memo

Are you struggling with writing a business memo? If yes, then our article in just what you need to succeed with this task. A memo, also known as a memorandum, is an official document that is used for internal communication concerning different business procedures within an organization. Unlike an e-mail, a professional memo is a message that is sent to a group of people working in one company or department. You may need to write a memo to share important news or inform the employees about the important events.

A business memo has a clear purpose — to convey an important message internally. Memos are often used in a business environment to share new information like the announcement of the new policy or introducing a new company`s direction. Memos often cover different topics and can be shared in different ways. Memorandum examples range from a brief note left by an employee to his/her colleague to a mass e-mail sent by the supervisor to the employees. Usually, memos are used for communication within one organization. If you need to share your idea with the supplier, customer, or any other person, who does not work in your company, you should use different means of communication. What is more, memos should not include confidential information.

Common Business Memo Format


TO: [Recipient’s name and job position]

FROM: [Your name and job position]

DATE: [Day, month, and year when the memo is sent]

SUBJECT: [Topic of the memo]

The subject of your memo should be pretty brief, not more than a few words so that your recipient could clearly understand the purpose of your document.



Closing Segment

Helpful Tip: If you want your reader to pay special attention to some information, make sure to include it in the list instead of the paragraph. It will increase the chances that the reader will remember this information. Besides, using the lists is a great technique allowing the writer to make the memo clear and concise.

Business Memo Template

Professional Memo Examples

Originally published at https://writology.com.



Jenna Brandon is a blogger, content creator, and digital marketer at Writology.com.

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